Vaults & Vault Items
Vaults are where all your data is stored within Padloc. You can imagine them as secure folders that can hold an arbitrary number of entries (called Vault Items, more about those below). Vaults are protected by strong, state of the art encryption and can only accessed by you (and other Padloc users you explicitly give access). Not even we can read what’s inside, even if we wanted to!
After creating your Padloc account, you’ll start off with a single Vault called “My Vault”. This vault is meant only for you and is where you’ll to store all your personal data. For a lot of users, one Vault will be more than enough, as it can hold an arbitrary number or items (given you have the Premium plan) and there are plenty of ways to organize and discover items within it (you can read more about that in the Searching & Filtering section). If you want to learn about how to create new Vaults and share them with other Padloc users, check out Organizations & Shared Vaults.
Creating Vault Items
To begin with, your vault will be empty (duh), so we should do something about that. Let’s start by creating your first Vault Item!
Vault Items are individual data entries that can hold all kinds of information, from usernames and password for apps or websites, to credit card numbers, PINs and even encrypted files! Let’s click on the little icon in the bottom right corner to see what the fuss is all about!
Look at all those options! We didn’t lie when we said that Padloc can store all kinds of information. In fact, you have absolute freedom in deciding what kind of data your vault items should hold. The options presented here are merely predefined templates provided for your convenience and you can always add and remove data as the mood strikes you (more about how that works in a moment). Notice that you can also choose which Vault to save the item to. We only have one Vault at this point so that one will have to do (to learn how to create new Vaults and share them with others, check out Organizations & Shared Vaults). Let’s select Website / App and see where that get us. Click the button labeled Create to continue.
Now we’re getting somewhere! Since we chose the Website / App template, Padloc has added the fields Username, Password and URL for us. Again, these are just the default fields for this template. You can add and remove fields and edit field names at any time. For now, let’s just fill this out and click Save. Don’t forget to add an item name by filling out the field in the top!
There you go, your first vault item! But if you think we’re done here you couldn’t be more wrong! We’ve only scratched the surface…
Editing Vault Items
To edit an item, simply click the little icon in the bottom right.
Simple, right? Apart from editing your existing fields, you can reorder them by grabbing them by the icon and drag & dropping them where you want them to go, and delete fields by clicking the icon. To add a field - you guessed it - click the button labeled Field.
Once you’re done making your changes, click Save or back out and discard all changes by clicking Cancel.
This is where it gets interesting! You may have noticed that the password we chose for our Reddit account is … well … not particularly strong. But we’ve got Padloc to remember all our passwords now so there is no excuse for abusing our pet names for this purpose anymore. Let’s change this to something more worthy of the name “password”. Padloc can help us with this by generating a random password for us. Let’s see how that works! See the little icon next to the password field? (Those are dice in case you didn’t recognize it) Clicking it will bring up the Password Generator.
You can choose between a random passphrase similar to the one suggested to you during the signup process or a string of random characters. A passphrase will be easier to copy manually in cases where you don’t have the option to copy & paste but some websites have very specific password requirements you might have to go with the random string option where you can choose what kind of characters you be used in the password. If for some reason the generated password doesn’t work for you you can regenerate it by clicking on the current output.
Once you’re happy with the result, click Use and the generated password will be automatically copied into the appropriate field. Or you choose Discard and leave your password as-is.
Items can be deleted in two ways: You can delete individual items by entering edit mode (the icon, remember?) and clicking the Delete Button or you can delete multiple items at once by going to the list view, clicking the icon to enter select mode and selecting all the items you want to delete. Once you’ve selected all the items you’d like to get rid of, click the button get delete them all.
Moving items between vaults
Once you have more than one vault, you can easily move items between them. To do this, simply enter edit mode and click the Move button. Same as with deleting items, you can move multiple items at once via the multi-select mode in the list view.
Tags are a simple but powerful way to organize items by type, areas of use or any other criteria you can come up with. This not only provides additional context but also makes item more discoverable (even across multiple vaults). To add a tag to an item, enter edit mode and click on the Add Tag input and start typing. Hit enter or click on one of the suggested tags to add it.
You can add as many tags to an item as you want. Once a tag has been added to any item, it will show up in the menu under “Tags”. For more info on how to filter items by tags an other criteria, check out the Searching & Filtering section of the manual.
To add an item to your favorites, simply click the icon next to the item name (you don’t have to go into edit mode for this). Once favorited, an item will show up under Favorites in the main menu and will be highlighted in the list view. To remove an item from your favorites, simply click the icon again.
Fields allow you store all kinds of text-based information within your vault items, but sometimes that isn’t enough. After all, a lot of sensitive information is stored within pdf documents, spreadsheets, photos and all kinds of other files. Attachments allow you to securely store those documents alongside your vault items.
To attach a file to a vault item, simply click the Attachment icon in edit mode and select the file you’d like to store.
You can store any kind of file within Padloc as long as it is within the 5 MB size limit and you can add as many as many attachments as you want!
Creating New Vaults
Tags and Favorites should me more than enough to organize your vault items within your private vault. Creating additional vaults is meant primarily for the purpose of organizing and sharing items among multiple Padloc users. To create more vaults, you’ll first have to create an organization to attach them to. To learn more about how this works, check out the Organizations & Shared Vaults section of the manual.